What was discussed?
- Setting dates as July 18th – 24th 2011. Everyone reports to Jamaica on July 18th, July 19th activities starts. July 23rd is Papa Day. Dacres church outing July 24th.
- Jamaican Urban Transit Company Limited is our means of transportation for big trips as it stands now. www.jutc.com
- Youth Activities: Youth introductions, talent showcase, musical chairs, sac races, tug of war, soul train line
- We will book one hotel and a house and people choose which one they want to stay at. Places booked by January
- Schedule:
o Monday: Check in, meet and greet
o Tuesday: Emancipation Park
o Wednesday: Beach Day (7 Mile Beach and Bloody Bay Beach)
o Thursday: Hike/Breakfast at Jenny’s/Grocery shopping
o Friday: Port Royal/Matinee Movie
o Saturday: Papa Day
o Sunday: Church Day
Due by next meeting:
- Budgets for each department
- Any questions you may have, something you are not clear or, or suggestions you have overall.
*Next meeting: January 14th 2011, 5:30pm, Pauline’s house*
Wednesday, December 29, 2010
Sunday, October 31, 2010
Meeting Minutes 10.29.10
Dacres Family Reunion 2011 – Meeting 5 –October 29, 2010
What was discussed?
- Send emailing breaking down dues process to everyone explaining $550 for everyone from Sept-July. Your monthly is $50, the total if everyone commits by July will be $4,400
- Winsome house number on the flyer
- Cooking Responsibilities:
o Winsome: Mac and cheese, mashed pots/gravy, Sweet Potatoes, Turkey, Greens, Stuffing/Dressing
o Vivienne: Cabbage, White Rice, Jerk Chicken
o Charmaine: Oxtail, Green Beans, Rice and Peas
o Dwayne: Pineapple Upside Cake, Cornbread
o Lorna: Rolls and Sweet potatoes pie
*NEXT MEETING: November 12, 2010; 5:30pm; Vivienne House*
What was discussed?
- Send emailing breaking down dues process to everyone explaining $550 for everyone from Sept-July. Your monthly is $50, the total if everyone commits by July will be $4,400
- Winsome house number on the flyer
- Cooking Responsibilities:
o Winsome: Mac and cheese, mashed pots/gravy, Sweet Potatoes, Turkey, Greens, Stuffing/Dressing
o Vivienne: Cabbage, White Rice, Jerk Chicken
o Charmaine: Oxtail, Green Beans, Rice and Peas
o Dwayne: Pineapple Upside Cake, Cornbread
o Lorna: Rolls and Sweet potatoes pie
*NEXT MEETING: November 12, 2010; 5:30pm; Vivienne House*
Tuesday, October 12, 2010
Dacres Family Reunion 2011 – Meeting 4 –October 11, 2010
Dacres Family Reunion 2011 – Meeting 4 –October 11, 2010
What was discussed?
- = Garage Sale/Food sale earned $253
- = Every Department needs a budget established
- = Candy sales ongoing
- = Another garage sale in the spring
- = Another dinner
- = Guest List: End of January to confirm to be ale to book with us after that they are on their own hotel/travel wise. Save the date and such sent out this month.
- = Thanksgiving fundraiser dinner
o Find out 800 number for food reservations
o Base camp at Aunty Lorna’s
o MENU:
§ Meats: Turkey, Jerk Chicken, Oxtails
§ Sides: Greens, Green Beans, Sweet Potatoes, Stuffing/Dressing, Red Beans and Rice, White Rice, Cabbage, Mac and Cheese, Mashed Pots/Gravy, Rolls, Cornbread.
§ Dessert: Pineapple Upside Down Cake and Sweet Potato Pie
o Pricing:
§ Turkey/4 sides $12
§ Oxtails/3 sides $14
§ Jerk Chicken/3 sides $12
§ add dessert $1.50
§ All Meats (10-15 people): Oxtails $60 Jerk $40 Turkey $40
§ All sides (10-15 people): Mac and cheese, sweet yams, mashed potatoes/gravy, stuffing, green beans $20
§ Greens, cabbage, R&P $25
§ White Rice $15
o Cash only
o Hours of operation ON Thanksgiving Day 11am-4pm
o Order by November 11th
*Updated Committee Heads List:
- Housing/Travel: Lorna/Maxine
- T-Shirt, Events: Dwayne/Paul
- Guest list: Lorna
- Papa Day/Food: Winsome/Pauline/Sis Jenny
- Fundraising/Finance: Charmaine/Vivienne
- Medical/Goodie Bags: Marsha
- Itinerary/Literature: Maxine
- Uncle Lincoln: Vivienne/Lorna
- Transportation: Pauline/Lorna
- Photography: Dwayne/Paul
- Youth Night: Shanelle, Shane, Lacresha. (Dwayne and Teneisha as mentors)
*NEXT MEETING: October 29, 2010; 5:30pm; Charmaine’s House*
Tuesday, September 14, 2010
Monday, September 13, 2010
Dacres Family Reunion 2011 – Meeting 3 –September 13, 2010
What was discussed?
- Dates for trip: July 11th-17th 2011
- Teneisha is no longer able to contribute to the committee
- Theme established “Generations of Greatness”
- Food for Papa Day: Jerk Chicken, Curry Goat, Fish - Sprat Chicken Foot Soup, Rice Peas, Festival, Vegetables Steamed, Yams, Dumplins, Banana, Mac & Cheese, Soup: Manish Water/Chicken Foot Soup.
- Housing: Hotels that were checked; The Knutsford Court Hotel (New Kingston), Altamont Court Hotel (New Kingston), The Indies Hotel (Kingston 10). Aunty Lorna Checked into some private housing and renting.
- Tentatively 150 in guest
- Location for papa day: Bowden Hill All Age School
- Transportation: School bus rental option comes with drivers.
- Fundraising: Cook and sell at Junior’s, Garage Sale, selling candy (seescandies.com)
- Papa Day: Price mart for all paper goods.
- Event ideas:
o Monday: EVERYONE report to Jamaica
o Tuesday: Meet and Greet/Emancipation Park/Devin House,
o Wednesday: Beach Day
o Thursday: Shopping/Prep Day for Papa Day
o Friday: Prospect Hike/Youth Night
o Saturday: Papa Day
o Sunday: Church
Next meeting what is due:
Guest list: Guest have a month from this meeting to confirm attending or not.
Fundraising/Finance:
- Talk to Junior this week about using his house for the cookout on October 2nd or 9th
- Talk to North and Churches for garage sale locations
- Selling candy www.seescandies.com
Itinerary: Continue to work with event planner for ideas of execution for itinerary.
Transportation: Danny will get details by next meeting on school bus and driver’s rental.
T-shirt, events: Look into button design and vendors for actual printing of t-shirts.
Youth night: All youth WILL be informed by next meeting of the plan for Youth night and somewhat concrete ideas for YN will be established.
*Papa day: Winsome and Pauline: Establish sub-committees for the day; food, shopping, decorations, security.
*Updated Committee Heads List:
- Housing/Travel: Lorna/Maxine
- T-Shirt, Events: Dwayne/Paul/Teneisha
- Guest list: Lorna
- Papa Day/Food: Winsome/Pauline/Sis Jenny
- Fundraising/Finance: Charmaine/Vivienne
- Medical/Goodie Bags: Marsha
- Itinerary/Literature: Maxine
- Uncle Lincoln: Vivienne/Lorna
- Transportation: Pauline/Lorna
- Photography: Dwayne/Teneisha/Paul
- Youth Night: Shanelle, Shane, Lacresha. (Dwayne and Teneisha as mentors)
Tuesday, August 10, 2010
Security
In the initial planning session it was recommended that the designated drivers would do 'double-duty' and also be security for some (or all) events. Please make note of any confirmed help or recommendations.
Itinerary/Literature
The literature/itinerary designs will be based on the overall theme. Please vote for your choice:
Theme Option #1: Generations of Greatness
Theme Option #2: There is Greatness in every Generation
Theme Option #1: Generations of Greatness
Theme Option #2: There is Greatness in every Generation
Housing
Hi Everyone,
I have searched hotels in the Kingston area and below are my findings of the most reasonable prices. (other hotels were $200-$400 per night) Please let me know what you think.
The Knutsford Court Hotel (new Kingston) http://www.knutsfordcourt.com/
Standard rooms Max occupancy is 2 US$120.00 per night ($60 pp)
Junior Suites Max occupancy is 4 US$165.00 per night ($41.25 pp)
2 bedroom townhouse Max occupancy is 4 US$360.00 per night ($90 pp)
*(Buffet Dining/event available: $20 USD pp) Welcome Dinner idea (lowest rate found-others were $40-$70 USD pp)
Altamont Court Hotel (new Kingston ) http://www.altamontcourt.com/index.html
Executive Max occupancy is 4 USD $128 per night ($32 pp)
Deluxe Max occupancy is 4 USD $128 per night ($32 pp)
Suite Max occupancy is 3 USD $180 per night ($45 pp)
The Indies Hotel ( Kingston 10) http://indieshotel.com/index.html
Double US $85.00 ($21.25 pp based on occupancy 4)
Triple US $90.00 ($22.5 pp based on occupancy 4)
I have searched hotels in the Kingston area and below are my findings of the most reasonable prices. (other hotels were $200-$400 per night) Please let me know what you think.
The Knutsford Court Hotel (new Kingston) http://www.knutsfordcourt.com/
Standard rooms Max occupancy is 2 US$120.00 per night ($60 pp)
Junior Suites Max occupancy is 4 US$165.00 per night ($41.25 pp)
2 bedroom townhouse Max occupancy is 4 US$360.00 per night ($90 pp)
*(Buffet Dining/event available: $20 USD pp) Welcome Dinner idea (lowest rate found-others were $40-$70 USD pp)
Altamont Court Hotel (new Kingston ) http://www.altamontcourt.com/index.html
Executive Max occupancy is 4 USD $128 per night ($32 pp)
Deluxe Max occupancy is 4 USD $128 per night ($32 pp)
Suite Max occupancy is 3 USD $180 per night ($45 pp)
The Indies Hotel ( Kingston 10) http://indieshotel.com/index.html
Double US $85.00 ($21.25 pp based on occupancy 4)
Triple US $90.00 ($22.5 pp based on occupancy 4)
Committee Info
- Housing/Travel: Teneisha
- T-Shirt, Events: Dwayne/Paul/Teneisha
- Guest list: Lorna
- Food: Winsome/Pauline/Sis Jenny
- Fundraising/Finance: Charmaine/Vivienne
- Medical/Goodie Bags: Marsha
- Itinerary/Literature: Maxine
- Uncle Lincoln: Vivienne/Lorna
- Transportation: Pauline (Duma’s Friend)/Lorna (Danny & Kevin)
- Photography: Dwayne/Teneisha/Paul
- Youth Night: Shanelle, Shane, Lacresha. (Dwayne and Teneisha as mentors)
Transportation
For those on the transportation committee, I thought this website would help. If we book a transport company like this one we could travel, for example, from Kingston to Ochie for $50 pp round trip (based on 5-8 passengers).
http://www.jaital.com/
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